How to Scan with Xerox WorkCentre 6605: Step-by-Step Guide

The Xerox WorkCentre 6605 is a multifunction color laser printer that includes scanning features along with printing and copying. Scanning allows you to convert physical documents into digital files for storage, sharing, or editing.

 

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This guide explains how to scan using the Xerox WorkCentre 6605 in a clear and practical way.

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1. Understanding Scanning Options

The Xerox WorkCentre 6605 supports multiple scanning methods:

• Scan to Computer
• Scan to Network Folder
• Scan to Email (if configured)
• Scan using USB or scanning software

The most common methods are scanning to a computer or a network folder.

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2. Preparing the Printer for Scanning

Before scanning, ensure the printer is ready:

• The printer is powered on and connected
• The scanner glass is clean
• The document is properly placed
• The computer is connected to the same network (for network scanning)

Clean documents and glass help produce clear scan results.

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3. Placing the Document

You can place documents in two ways.

Using the Flatbed Scanner:

1. Open the scanner lid
2. Place the document face down on the glass
3. Align it with the corner markers
4. Close the lid gently

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Using the Automatic Document Feeder (ADF):

1. Load multiple pages into the ADF tray
2. Adjust paper guides to fit the document
3. Ensure pages are aligned properly

The ADF is ideal for scanning multiple pages quickly.

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4. Scanning from the Printer Control Panel

Steps:

1. Press the Scan button on the control panel
2. Choose the scan destination (Computer, Folder, or Email)
3. Select scan settings such as:
   • Color or black & white
   • Resolution (DPI)
   • File format (PDF, JPEG, etc.)
4. Press Start to begin scanning

The printer will scan and send the file to the selected destination.

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5. Scanning to a Computer

Steps:

1. Install Xerox scanning drivers or utilities on your computer
2. Open scanning software
3. Select Xerox WorkCentre 6605 as the scanner
4. Choose scan settings (format, resolution, destination)
5. Start the scan

The scanned file will be saved on your computer.

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6. Scanning to a Network Folder

This method is useful in office environments.

Steps:

1. Create a shared folder on your computer or server
2. Set proper folder permissions
3. Enter folder path in printer scan settings
4. Select Scan to Folder option
5. Start scanning

Files will be saved directly to the shared location.

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7. Scanning to Email (If Enabled)

Steps:

1. Select Scan to Email from the control panel
2. Enter recipient email address
3. Adjust scan settings
4. Press Start

The printer will send the scanned document as an email attachment.

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8. Adjusting Scan Settings

To improve scan quality, you can adjust:

• Resolution: Higher DPI for better quality, lower for faster scans
• Color mode: Color, grayscale, or black & white
• File format: PDF for documents, JPEG for images
• Scan size: Match document size to avoid cropping

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9. Common Scanning Issues and Fixes

Scanner not working:

• Check driver installation
• Restart printer and computer

Blank scans:

• Ensure correct document placement
• Clean scanner glass

Poor quality scans:

• Increase resolution
• Clean glass and ADF rollers

Scan not saving:

• Check folder permissions
• Verify network connection

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10. Tips for Better Scanning

• Keep scanner glass clean
• Align documents properly
• Use PDF format for multi-page files
• Avoid wrinkled or damaged paper
• Regularly update scanning drivers

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Conclusion

Scanning with the Xerox WorkCentre 6605 is simple once properly configured. Whether you scan to a computer, network folder, or email, the printer provides flexible options for everyday office needs.

By placing documents correctly, choosing the right settings, and maintaining the scanner, you can ensure clear and efficient digital scanning every time.