How to Scan Using Xerox AltaLink C8155

The Xerox AltaLink C8155 is a powerful multifunction printer designed for modern office environments that require advanced document management capabilities. In addition to high-quality printing and copying, the Xerox AltaLink C8155 includes professional scanning features that help businesses digitize documents quickly and efficiently.

 

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Scanning documents with the Xerox AltaLink C8155 allows users to convert paper files into digital formats for easier storage, sharing, editing, and archiving. The printer supports several scanning methods, including scan to email, scan to network folder, scan to USB, and scan to computer. These features improve workflow efficiency and help reduce paper-based processes.

This guide explains how to scan using the Xerox AltaLink C8155, including setup procedures, scanning methods, configuration options, troubleshooting tips, and best practices for maintaining scan quality.

Understanding Xerox AltaLink C8155 Scanning Features

The Xerox AltaLink C8155 is equipped with advanced scanning technology designed to support high-volume office workflows.

Common Scanning Features

• Scan to email
• Scan to USB drive
• Scan to network folder
• Scan to computer
• Duplex scanning
• Color and black-and-white scanning
• Searchable PDF creation
• Cloud integration support

These features make it easier to manage business documents electronically.

Preparing the Printer for Scanning

Before using scanning functions, ensure the Xerox AltaLink C8155 is properly configured and connected to the office network.

Basic Requirements

• Printer powered on
• Stable network connection
• Correct scan settings configured
• Scanner glass clean and free of dust
• Scan drivers installed if needed

Proper setup helps prevent scanning errors and communication problems.

Loading Documents for Scanning

The Xerox AltaLink C8155 offers two primary methods for placing documents before scanning.

Using the Automatic Document Feeder

The automatic document feeder, commonly called the ADF, is ideal for scanning multiple pages quickly.

Steps

1. Place the documents face up in the feeder tray
2. Adjust the paper guides to fit the document size
3. Ensure pages are aligned properly

The ADF supports efficient batch scanning for office workflows.

Using the Scanner Glass

The flatbed scanner glass is recommended for:

• Books
• Photos
• Fragile documents
• Small paper sizes

Steps

1. Lift the scanner lid
2. Place the document face down on the glass
3. Align the document according to the guide markings
4. Close the lid carefully

This method provides accurate scanning for delicate or irregular documents.

How to Scan to Email

Scan to email is one of the most commonly used features in office environments.

Step 1: Access the Scan Menu

On the touchscreen control panel:

1. Select the scan option
2. Choose scan to email

Step 2: Enter Recipient Information

Type the email address manually or select a saved contact from the address book.

Step 3: Adjust Scan Settings

Customize settings such as:

• File format
• Resolution
• Color mode
• File name

Step 4: Start the Scan

Press the start button to begin scanning.

The Xerox AltaLink C8155 will scan the document and send it directly to the specified email address.

How to Scan to USB Drive

Scanning to a USB drive allows users to save files directly without using a computer.

Step 1: Insert USB Device

Insert a compatible USB flash drive into the printer’s USB port.

Step 2: Select Scan to USB

Open the scan menu and choose the USB scanning option.

Step 3: Configure Scan Settings

Choose preferences such as:

• PDF or image format
• Color settings
• Resolution level

Step 4: Start Scanning

Press start to scan the document.

The scanned file will be saved directly to the USB drive.

How to Scan to a Network Folder

Scan to network folder allows scanned documents to be stored on shared office servers or computers.

Step 1: Configure Network Folder

Before scanning, the shared folder must be created and accessible on the network.

Requirements

• Shared folder permissions enabled
• Folder path available
• Username and password if required

Step 2: Access Scan to Network Option

Select the scan to network folder feature from the touchscreen interface.

Step 3: Choose Destination Folder

Select the configured network folder destination.

Step 4: Begin Scanning

Press start to scan and send the document to the shared folder.

This method is commonly used for team collaboration and centralized document storage.

How to Scan to Computer

Users can also scan documents directly to a computer connected to the network.

Step 1: Install Scan Drivers

Ensure the correct Xerox scan drivers are installed on the computer.

Step 2: Open Scanning Software

Launch compatible scanning software or document management applications.

Step 3: Select Xerox AltaLink C8155

Choose the printer as the scanning device.

Step 4: Place the Document

Load the document into the ADF or onto the scanner glass.

Step 5: Start Scanning

Initiate the scan from either the computer or the printer touchscreen.

The scanned file will be saved directly to the computer.

Choosing Scan File Formats

The Xerox AltaLink C8155 supports multiple file formats depending on office needs.

Common File Formats

• PDF
• JPEG
• TIFF
• XPS

Recommended Uses

• PDF for business documents
• JPEG for images and photos
• TIFF for high-quality archival scans

Choosing the correct format improves compatibility and file management.

Adjusting Scan Resolution

Resolution settings affect image quality and file size.

Common Resolution Options

• 200 DPI
• 300 DPI
• 600 DPI

Recommended Settings

• 200 DPI for standard office documents
• 300 DPI for detailed text
• 600 DPI for images and graphics

Higher resolution improves clarity but increases file size.

Using Duplex Scanning

The Xerox AltaLink C8155 supports automatic duplex scanning for double-sided documents.

Benefits of Duplex Scanning

• Faster processing
• Reduced manual handling
• Improved workflow efficiency

Enable duplex mode in the scan settings before starting the scan job.

Creating Searchable PDFs

Some scan configurations allow documents to be converted into searchable PDF files using optical character recognition technology.

Benefits

• Easier document searching
• Better digital organization
• Improved document management

This feature is useful for offices handling large volumes of paperwork.

Common Scanning Problems and Solutions

Users may occasionally encounter scanning issues.

Scanner Not Responding

Possible Causes

• Network communication failure
• Incorrect scan settings
• Driver problems

Solutions

• Restart the printer
• Verify network connection
• Reinstall scan drivers

Lines or Marks on Scans

Possible Causes

• Dirty scanner glass
• Dust on feeder rollers

Solutions

• Clean the scanner glass carefully
• Wipe feeder components

Scan to Email Fails

Possible Causes

• Incorrect SMTP settings
• Network authentication errors

Solutions

• Verify email server configuration
• Confirm network connectivity

Slow Scanning Performance

Possible Causes

• High scan resolution
• Large file sizes
• Network congestion

Solutions

• Lower resolution settings
• Use wired network connection
• Scan smaller batches

Tips for Better Scanning Results

Following best practices helps improve scan quality and workflow efficiency.

Recommended Tips

• Use clean documents
• Align pages properly
• Clean scanner glass regularly
• Choose appropriate file formats
• Avoid overloading the document feeder

These practices help produce clear and professional digital documents.

Maintaining Xerox AltaLink C8155 Scanner Performance

Regular maintenance improves scanning reliability and image quality.

Maintenance Tasks

• Clean scanner glass weekly
• Inspect feeder rollers regularly
• Update firmware periodically
• Keep the printer dust-free

Routine maintenance reduces scanning errors and improves device lifespan.

Benefits of Digital Scanning

Using the Xerox AltaLink C8155 scanning features provides several business advantages.

Key Benefits

• Reduced paper storage
• Faster document sharing
• Improved workflow efficiency
• Better document security
• Easier file organization
• Enhanced remote collaboration

Digital scanning helps modern businesses operate more efficiently and sustainably.

Conclusion

The Xerox AltaLink C8155 offers powerful and flexible scanning capabilities that support modern office document management needs. Whether scanning to email, USB drives, network folders, or computers, the printer provides efficient solutions for digitizing paper documents quickly and accurately.

By understanding how to configure scan settings, choose the correct file formats, maintain scanner cleanliness, and troubleshoot common issues, users can maximize the performance of the Xerox AltaLink C8155 scanning system. Proper maintenance and regular updates also help ensure consistent reliability and high-quality scan results.

With its advanced scanning features and user-friendly interface, the Xerox AltaLink C8155 becomes an essential productivity tool for businesses seeking efficient document workflows and professional digital management solutions.